Title: Georgia Tech Updates Email and Cloud Storage Solutions with Usage Thresholds and Archiving
Georgia Tech is implementing changes to its email and cloud storage solutions to optimize resources and support academic, research, and administrative excellence. The updates include introducing online archiving for emails older than three years and applying usage thresholds to OneDrive, SharePoint, Dropbox, and Box cloud storage.
Email Retention and Archiving
On March 24, the Office of Information Technology (OIT) will roll out a new email retention and archiving program. Emails older than three years will automatically transfer from Outlook inboxes to an archive mailbox, accessible directly in users’ Outlook application. Users need not take any action as the transfer will be automatic. For detailed information on accessing the archive mailbox, users can refer to the knowledge article, “Access Your Microsoft 365 Exchange Online Archive.” It is important to note that this change does not apply to GTRI’s email service.
Cloud Storage Usage Limits
In response to evolving enterprise cloud storage licensing models, Georgia Tech is implementing usage thresholds for students, faculty, and staff. While most users will not be directly affected by the new limits, OIT will provide support to those whose data exceeds the specified thresholds. New storage thresholds include limits for OneDrive, SharePoint, Dropbox, and Box, with implementation dates starting in May and June.
Support for Affected Users
OIT is offering targeted guidance to users exceeding the new storage thresholds, including options for archiving, data cleanup, and additional storage upon request. Faculty, staff, and researchers with significant data needs are encouraged to explore alternative storage solutions. OIT will reach out to these users in early April to assist in determining the best options for them.
Conclusion
In conclusion, Georgia Tech’s updates to email retention and cloud storage usage thresholds aim to optimize resources and support the Institute’s academic and research initiatives. By implementing these changes, Georgia Tech is aligning with industry standards and best practices while ensuring efficient data management. Users are encouraged to stay informed about these updates and reach out to OIT for support as needed. For more information on accessing archived emails and checking current cloud storage usage, visit the Cloud Storage Optimization webpage. Let’s continue to work together to enhance our data management practices and support Georgia Tech’s mission of excellence.
